SPACE BOOKING REGISTRATION
Venue
- Lalit Kala Akademi (Regional Center), Unit-3, Bhubaneswar, Odisha-751001
Date of Inauguration
- The inauguration of the Kala Mela is scheduled on 25th December, 2024
Duration and Timings
- The Kala Mela will remain open for public from 25th to 29th December, 2024 between 11.00 am to 7.00 pm daily. (The timings are subject to change if needed)
Rules & Regulations
- Not more than one stall will be allotted for sr. no. 1 & 2
Allotment of Stalls
- Allotment of Stalls will be made on request on prescribed form (attached) duly completed and sent along with the participation fee. The approximate size of the stall will be 3 x 3 metre. Structural changes if any, will not affect the wall/space. The allotment of stalls will be made by a Committee of the Alumni Association, GCAC, Khallikote and its decision will be final and binding in all respect. Requests for cancellation of stalls/space will not be entertained once the same is allotted. Non allotted applicants will get the refund of participation fee later.
Last dates for Submission of Requests
- The last date for receiving of requests on the prescribed form along with the fees is 10th December, 2024. The requests received after the last date will not be considered.
- If booking is cancelled due to unavoidable circumstances, 40% of the amount will be forfeited. However, no refund will be given for any cancellations after 10th December 2024.
Participation Fee
- The participation fee should be remitted by Online / Offline to given QR Code / Bank Details or Demand Draft payable at the Alumni Association, GCAC, Khallikote, at Saheed Nagar, Bhubaneswar Branch.
- The Association may be contacted in case of non-receipt of acknowledgement for amount remitted and other details of the Kala Mela within a period of three weeks from the date of their submission of requests and remittances. The telephones Nos. are Contact No.: 7894335135, Email: info@kalamelaodisha.com.
Occupation and Vacation of Stalls
- The stalls should be used only for the purpose of which it has been allotted. The stall holders will ensure that no structural changes are made without obtaining permission in writing from the Alumni Association.
- The stall holders will be responsible for maintenance and upkeep of the stalls/space.
- The allottee will hand over the charge of the stalls to the Alumni Association after the Kala Mela is over.
- The stall holders will be responsible for the materials goods/exhibits brought and displayed by them in the stalls. The Alumni Association shall not be held responsible for any loss theft or damage etc.
- Facia decorations of the stalls can only be done after obtaining the approval of the designs from the Alumni Association in writing. Nail or any other things which may damage the structure should not be used in any part of the stalls no any accessories be spoiled in any manner whatsoever.
- The transfer or subletting of the stalls or any of its part is not permitted.
- The stall holders will not be permitted to interfere in the general landscaping and total decoration of the Mela.
- The stalls will not be allowed to be opened beyond the prescribed timings and no one shall be allowed to enter inside the stalls after closure of the Mela.
- The stall holders will not be allowed to extend the boundaries of their stalls under any circumstances.
- In case of failure of electricity installations, the occupants will not be permitted to interfere with the electricity installations. This will be looked after by the concerned persons.
- The stall holders or Purchaser will not be allowed to remove any article or exhibit out of the Kala Mela premises without the proper permission / or gate pass to be is issued by the Alumni Association
- Though the Alumni Association will take all precautions for the safety of the exhibits/materials on display in the stalls in the Kala Mela, but it will not accept any responsibility for any damage, or loss through fire, theft, breakage or otherwise during the Mela. The participants shall have their own arrangements of Security or otherwise.
- The Alumni Association is also at liberty to impose any fresh conditions if necessary.
- Please ensure that only eco friendly bags are used. Usage of plastic bags is banned, and will be penalized.
Possession of Stalls
- Stalls/Space will be allotted one day before the opening of the Kala Mela. Allottees will be required to vacate the same at next day after closure of the Kala Mela. However specific Date/Time etc. will be intimated to all the participants if there will be any change in the schedule.
Insurance
- The Alumni Association will not accept any responsibility of damage, theft, loss etc. of the exhibits/materials and occupants are required to make their own arrangements for security and insurance if this is required by them.
Minimum Booking Space
- One Stall or Two Stall Maximum
Mode of payment
- Participation fee are payable by Online /Offline to given QR Code /Bank Details or Demand Draft drawn in Favor of Secretary, Alumni Association, GCAC, Khallikote payable at Saheed Nagar, Bhubaneswar, along with filled-up application form for booking of stalls.
Bank Details
- Account Number: 7474242463
- IFSC Code: IDIB0005159
- Bank Name : Indian Bank, Saheed Nagar, Bhubaneswar
- Account Name: Alumni Association GCAC Khallikote